- Mobile Confirmation Agent
- Two Way Texting
- eForms: Online Patient Forms
- Online Booking
- Register for eServices
- BackTrack Registration
Ask your patients and many of them will tell you: They would prefer to confirm their appointments electronically via email or text. Mobile Confirmation Agent does so automatically, with full appointment integration. When you can increase patient satisfaction, decrease no-shows and improve staff efficiency, everybody wins.
Live and Up-To-Date Data
Unlike 3rd party confirmation tools which ‘synchronize’ with your database – sometimes as infrequently as 24 hours! – Mobile Confirmation Agent is a part of Tracker and uses live, up-to-date appointment information. Patients are guaranteed to get 100% accurate appointment information.
Email confirmations are scheduled to go out prior to the appointment date. You set the number of days. You can also specify which patients received these confirmations and how they are received based on patient preference of email vs text. Every 30 minutes, the schedule is checked for changes and if new appointments are added, the confirmation email will go out. Offices can schedule the messages to go out at the best possible time so patients are not receiving text messages at 2AM.
Patients simply click on their confirmation link and their appointment is confirmed in Tracker. Electronically confirmed appointments are added to the patient’s calendar so they don’t forget their appointment.
Full Schedule Integration
Appointments are automatically updated with the confirmation status in real-time. The Appointment Call List is updated with exact time when confirmations are sent and received. The end result is just as if it was done by your staff, only without the labour.
Complete Confirmation Solution
Most systems begin and end with confirming patients electronically, ignoring those who require an old-fashioned phone call. Mobile Confirmation Agent’s ‘Appointment Confirmation Manager’ is a comprehensive report of all your booked patients that allows you to instantly identify the confirmation status of any patient. Once your electronic confirmations go out, following up by phone with the rest is easy.
Tracker 11 has the option of allowing you to engage in 2 way texting with your patients. Currently, when a patient sends an invalid text, they are given an automatic text response asking to call the office. This happens, for example, when a patient tries to respond to a text message to reschedule or cancel. For many offices, this is preferable. However, some offices prefer to receive the incoming text and then provide a live response. 2-way texting allows you to do this. The following video demonstrates the benefits of 2-way texting.
How Are You Collecting New Patient Data?
With access to the patient information form at your patient’s fingertips, this integrated solution allows your patients to submit their information to you from the privacy and comfort of their own home. This allows your patients to spend less time in your waiting room and allows your staff to review the information for alerts and accuracy prior to the actual appointment. Because we realize that each office is different, eForms allows you to customize your online New Patient Forms to your individual needs.
The Better Way
eForms is an integrated solution that allows your patients to fill out their patient information from the comfort and privacy of their own home. Here’s how:
- Obtain the patient’s email address and with one click send them a personalized email
- Your patient opens the link from the email and fills out the form at their convenience
- Information from the form is automatically transferred to your Tracker database
- Medical and dental history is automatically attached to the patient’s chart and easily retrieved within Document Management
- All of this is managed by a secure server using military grade 256bit SSL AES Encryption
Custom and third-party solutions can be complicated and expensive and on top of that, they require a great deal of maintenance. Whenever your software is upgraded, the database is often updated as well. In these cases, the custom and third-party solutions will often break down. These fixes don’t come free. With eTrack, this is never an issue.
While we don’t encourage the ‘kiosk’ solution of having patients fill out their information on a computer in your office, eForms can provide that solution – but with a twist. The traditional kiosk idea requires a computer be connected to your local network to be used by the unattended patient. It doesn’t take much to see this is bad idea. With eForms, any computer with an Internet connection can serve this purpose – without the security risk.
Real World Solutions
Let’s face it, there are going to be certain patients you will still have to handle the old-fashioned way – with pen and paper. Many other solutions handle this awkwardly, forcing you to have separate procedures. Because eForms is integrated with Document Management, you don’t need to change anything. Documents that are scanned in are available in the same place as online documents – so you can find this information in the same place every time.
The Bridge Network has been providing award-winning solutions and intelligent software concepts to Canadian dentists since 1992. The Bridge Network offers many custom-tailored solutions for the Canadian dental market. Please contact us to discuss how these solutions, including eTrack, can add value to your business.
5 Star Reviews
Feedback is always important as it can help your practice implement changes for better customer service. TRACKER’S 5 Star Review is the best way to achieve this. Check out the video below:
Most offices book their recalls well in advance for the vast majority of patients. However, there are always those patients are not easy to get a hold of – the proverbial 20%. It can be very time consuming trying to make arrangements for this group. Chances are they are the ‘don’t call me, I’ll call you type’ who prefer to make arrangements on their terms. This is where Online Recall Appointment Booking comes in. Tracker can automatically identify these patients and send them an invitation to book their recall appointment as the due date approaches. These patients will get to choose only from appointment blocks that you make available for them, so they can’t make a mess of your schedule.
BackTrack Online Backup with Open File Access!
Are you backing up your data on a daily basis? You would be surprised to hear how many people answer “No” (or “I don’t know”) to this important question. We at The Bridge Network like to say that backing up is like flossing – everybody knows they should be doing it every day, but too many people either can’t be troubled to do it consistently or are just plain doing it wrong.
It’s an unfortunate situation, but over the past 13 years we’ve had several offices lose their data due to fires or stolen computers. When this happens the first thing on your mind is how to get all of your data back. In a lot of these cases, no up-to-date backup solution is available, and with more offices going with Digital Imaging, your data has never been more important. Since getting your data restored can be a very time consuming process, and since we have always been the first place where our offices turn to when a problem arises, we are introducing our online backup system, BackTrack.
By using BackTrack, a recent copy of your data can be downloaded within minutes to make sure that no matter what the circumstance, your office is back up and running as quickly as possible. Remember, hardware is replaceable, data is not. Don’t take risks with your data!
Backing up your data requires a commitment to a daily process that many users don’t understand. Backup systems are typically set up when you purchase your computer and expected to work. Did you know that analysts estimate the failure rate for tape backup recovery to be between 20-50% for small to medium size businesses? Internet backup addresses the central weaknesses of traditional backup systems in the following ways:
- Automate the process. Backup systems with a high level of human intervention are most likely to fail. Humans are bound by the axiom “We all make mistakes” and “We’re only human”.
- Simplify and support the process. When your backup needs expand, are you confident enough to reconfigure your backup to accommodate these needs? Or do you get on the phone and pay to have somebody configure it for you? With BackTrack your Bridge Network software will be automatically configured for backup and help is available through our exceptional Technical Support.
- Eliminate physical factors. Traditional backups require that tapes be organized, labeled, rotated, stored off-site, and replaced periodically. With no backup media, you don’t need to worry about losing or damaging expensive (and valuable) backup media.
We at The Bridge Network are extremely excited about bringing BackTrack to every one of our clients because we are feel that it will add tremendous value. In fact, we are offering BackTrack for FREE to our clients with a broadband Internet connection! Your first 2 GB of data will now be included as part of your annual Support. That is enough space to store the average Tracker data more than 5 times. Clients who backup digital x-ray and imaging will require additional storage, which is billed as required and available without any limitations or additional configuration. Please see the back page for pricing and technical information.
Safety, Security, Reliability and Value.
Why Your Data is Safe and Secure
The Bridge Network has teamed with Canada’s leading online backup provider to bring you the best backup solution for Canadian Dental Community. Unlike many other Internet Backup solutions in the Dental Industry, BackTrack stores your data using bank grade security and storage technology. Here is how BackTrack provides safety, security, reliability and value.
Strong Encryption and Secure Protocol. Your files are protected using 448 bit Blowfish Encryption before they leave your PC. This extremely secure “bank grade” encryption algorithm has never been cracked. Your files are then stored in this encrypted state at our secure data center located within Canada over proprietary protocol designed specifically for Internet Backup.
Data and Password Security. With BackTrack, each user gets their own individual account and password. This means that each user also gets a unique encryption key. This encryption key ensures that while your data is securely stored at our Canadian data center, only you have access to your data. Our password security practices have been modeled after premier online banking web sites. Your content is strictly governed by Canadian privacy regulations and is not vulnerable to Homeland Security legislation. You can be rest assured that BackTrack provides the privacy required for the Dental industry.
Open File Backup. One of the most common user errors is forgetting to exit the application on *all* computers before backing up. You see, most backup solutions require this in order to back up a file since they are not capable of Open File Backup. Backtrack is the first and only online backup solution with Open File Backup, which frees you from this requirement.
Secure Data Center. All computer systems operate on redundant power. Servers have dual power supplies fed from separate electrical panels. The facility includes triple redundant diesel generators, dual redundant UPSs, the latest fire suppression equipment, and 24 hour guards on-site. Every precaution is taken to protect the integrity of your data.
End to End Verification. Each file is verified to ensure that the data stored on our servers is the same data that was stored on your PC.
Compatibility. The protocol used by our Backup Client was designed to look to a firewall just like the SSL protocol used in web browsers. If you are able to surf to our web site, you will be able to connect with our backup software.
Real-Time, Automatic Backup. Whenever you’re online, BackTrack backs up your data automatically. There are no procedures to follow. No Schedules to set. You can never miss a backup window. BackTrack continually watches your files looking for changes. When a change is detected, our backup engine goes to work. Have you ever imagined one day taking a digital x-ray and having it automatically backed up moments later? That day is now here.
BackTrack is billed on a monthly basis based on amount of data stored, not transferred. This, together with 2 free GB per month, means that most clients will be able to back up their Tracker data and keep 5 versions of the data without having to pay a cent. Offices using digital x-ray and imaging will need to go beyond the 2 free GB and can enjoy the following monthly rates with no setup fee and no monthly monitoring fee.
|Storage||Monthly Rate / GB|
|0 – 2 GB||Free|
|3 – 10GB||$2.50 /GB|
|11 – 20GB||$2.00 /GB|
|20 – 100GB||$1.00 /GB|
|over 100GB||$0.50 /GB|